Undeliverable Mail Improvement Services
Undeliverable mail is an expensive problem for many nonprofits – from the money spent on mailing an appeal to the lost donations because the donor never received it. Moore RMG can help your nonprofit improve undeliverable mail processes and overall mail deliverability with Rapport’s Undeliverable Mail Improvement services.In 2018, the United States Postal Service (USPS) reported 38.6 million address changes but over 45.7 million Americans moved that year – that left roughly 24 percent of these moves unaccounted for with the USPS. A costly and seemingly perpetual problem, Moore RMG has several services that help nonprofits reduce the amount of undeliverable mail and improve overall deliverability.
Our Undeliverable Mail Improvement services address two key areas – 1) returned undeliverable mail pieces, and 2) finding the best mailing address for each donor.
Returned Nixie Mail Processing
Like any other piece of mail, Moore RMG processes undeliverable mail pieces as well. Through this process we capture vital donor information to ensure your database reflects the most up-to-date donor information. By consistently updating your database with this information, you will reduce the amount of mail being sent to an incorrect address and increase the number of fundraising appeals reaching your donors.
We process each piece of undeliverable mail, collect the relevant information on the yellow nixie sticker – like a change of address or if the individual is deceased – and either create an output file, or directly key these changes into your database.
Learn more about our undeliverable mail processing services in our short 2-minute video.
Proprietary Address Correction and Enhancement Service (PACE)
For nonprofits to benefit from reduced postage rates, the USPS requires quarterly NCOA updates. These updates only account for the change of addresses that are reported to the post office. That means each year, nearly 9 million moves are not reported and therefore are not updated in the NCOA database. Moore RMG has built a data service to bridge this gap ensuring nonprofits have the most up-to-date address information for each donor. We call this our Proprietary Address Correction and Enhancement service (PACE).
PACE is powered by tens-of-thousands of consumer and public record data sources, through a series of algorithms it finds the most accurate mailing address for each donor. In head-to-head testing, PACE consistently out performs NCOA by 300 – 500 percent, and other internal data products by 100 – 150 percent.
Taking only three days to process, our solution can easily fit into your production schedule and dramatically improve the number of mailable addresses in your database, maximizing your fundraising efforts.
Watch our short video to learn how your nonprofit can benefit from PACE.
Highlights of our PACE service include –
- Over 29,000 data sources are used containing over 10.5 billion instances of unique identifying data.
- References 35 years of archived history, unlike NCOA that only goes back a maximum of 48 months (sometimes only 18 months depending on the version used).
- Nonprofits can update with confidence, as there are over 270 million individual records with a 99.9 confidence rate.
Donor Stewardship & Retention
For over a decade, nonprofits have struggled with declining retention rates. Rapport’s Donor Stewardship solution improves year-over-year donor retention and lifetime value through strategic communication and engagement efforts.Since 2014, existing donor retention has remained between 35 – 37 percent and as a result nonprofit donor files have continued to shrink. As nonprofits’ budgets and resources are stretched and donor expectations continue to grow, tackling the challenge of improving the giving experience feels like a daunting task.
Our Donor Stewardship solution removes the complexity and effort of creating a stewardship strategy and program. This solution is comprised of turnkey services that transition the management and execution away from the nonprofit, and to Moore RMG. We act as an extension of your nonprofit treating donors with the same care and attention as if we were a member of your internal donor care team. And because of the unique place that we sit within the donation process cycle, we are able to execute personalized stewardship efforts in both a timely and cost-effective manner.
We understand that every fundraising program is different, each with varying goals, priorities and a unique set of needs. Moore RMG will work with you to create a stewardship solution that fits your program and budget. Donor stewardship services include –
- Multi-channel acknowledgements leveraging our proprietary software platform that enables response decisioning based on pre-established parameters.
- Outbound thank you calls for events like specific donation amounts, qualification into a new giving program, or lapsed donor reactivation.
- Pre-mailing and post-mailing donor outreach calls to leave donors with a positive experience before receiving an important fundraising appeal.
- Donor engagement services, like comment mail follow-up and “closing the loop” services.
- Special communications to donors who reach important milestones or anniversaries in supporting your organization.
- High-value package re-mail services to ensure those more expensive mailings are delivered to your valuable donors.
- Mid-level and planned giving pipeline reports to help you continue to move donors up the giving ladder.
Donor stewardship plays a key factor in donor retention, read our white paper to learn how smarter stewardship can improve retention.
New Donor Welcome & Conversion
Nonprofits fail to convert nearly 70 percent of their newly acquired donors into second-year donors. Rapport’s Welcome and Conversion solution, helps nonprofits transform an impersonal welcome into an engaging and memorable one that will inspire new donors to make that second gift.According to Blackbaud’s donorCentrics® Index of Direct Market Fundraising report for the third quarter of 2018, new donor acquisition fell by 14.3 percent. And the Fundraising Effectiveness Project reports that new donor retention dropped over four points from 2017 to 2018. Not only are nonprofits acquiring fewer donors, they are retaining less of the donors they have acquired.
Moore RMG’s Welcome and Conversion solution enables nonprofits to engage and cultivate their donors starting with the very first gift. We’ve brought together the tactics that many in the fundraising industry consider to be best practices and we have operationalized each, so they can act as either a standalone service or work together as a coordinated strategy.
Moore RMG handles the many moving pieces of a welcome program removing the cumbersome vendor coordination usually required. Through timely and cost-effective multi-channel communications, our solution empowers nonprofits to cultivate new donors by making an impactful first impression and by investing in the relationship beginning with that first gift.
Our Welcome and Conversion solution helps nonprofits understand the needs, preferences and expectations of new donors. Understanding these personal donor elements allows nonprofits to communicate with their donors in a relevant and comfortable manner. We will work with you to develop the ideal welcome strategy that will increase the number of donors who give and give again to your organization.
The foundation of this solution consists of three types of communication –
- Mailed acknowledgement
- Thank you and welcome calls
- Emailed welcome series
Mid-Level & High-Value Donor Engagement
Mid-level and high-value donors account for nearly one-third of a nonprofit’s annual revenue but they are often neglected and overlooked by the organization. Through Rapport’s Mid-Level and High-Value Donor Services solution, Moore RMG will develop and execute a cultivation and engagement strategy that will boost the retention and lifetime value of these donors.More often than not, mid-level giving and high-value donor programs are lost somewhere between the mass marketing and major giving programs. While these donors may only make up a mere 1 percent of a donor file, they generate a substantial amount of annual revenue. Mid-level and high-value donors are a reservoir of steady and generous support if stewarded properly.
Moore RMG’s Mid-Level and High-Value Donor Services solution transforms these donors from feeling neglected and unappreciated to feel valued and esteemed. Our solution is a completely outsourced operational solution that delivers a timely, consistent and personalized giving experience.
Like our other Rapport solutions, the services supporting this solution were developed to be implemented as a standalone service or to work in concert with one another to create a full stewardship program. We will work with you to create a strategy that aligns with your program’s goals, priorities, and budget.
Services offered within the Mid-Level and High-Value Donor Services solution include –
- Program welcome series that includes a welcome letter and a second outreach by either phone, email or mail.
- A timely thank you call or email to be followed by a mailed acknowledgement.
- Quarterly outreach to keep donors informed and up-to-date on the impact their support is making to the nonprofit’s mission.
- Other timely stewardship efforts to recognize birthdays, program anniversaries, and other important engagement milestones.
- Dedicated program resources to ensure a consistent point of contact and experience for each donor.
- Inbound communication management and follow up to ensure all donor needs, inquiries, and requests are being responded to in a timely manner.
Sustainer Retention
Nonprofits invest a significant amount of money and effort to acquire a sustainer, making it even more painful when these donors lapse and are not able to be recovered. By leveraging our technology and taking a proactive approach, Moore RMG helps nonprofits reduce the number of lapsing sustainers and improve their recovery rate with Rapport’s Sustainer Management solution.A sustainer program is one of the best ways for nonprofits to increase the lifetime value of their average donor. And it provides a consistent monthly revenue stream. For these and many other reasons, it is why a sustainer program is such an important part of a nonprofit’s fundraising program and why retaining as many sustainers as possible is imperative.
Leveraging Aeon, our proprietary sustainer processing and management tool, Moore RMG’s Sustainer Management solution provides nonprofits full visibility into their program, automated reporting that informs pro-active outreach to stay ahead of expiring credit cards, various methods to recover donations and recapture lapsed donors, and most importantly the ability to build a relationship with each sustainer.
Some of the services provided within this solution include –
- Multi-channel program welcome and benefits fulfillment.
- Payment expiration reports that inform monthly outreach to each sustainer for payment updates (phone, email or mail).
- Outbound lapsed recapture calls and credit card recovery calls to retain as many sustainers and dollars as possible for your nonprofit. For check sustainers, we provide monthly invoicing.
- Quarterly stewardship outreach to keep sustainers informed regarding the impact their support has on your organization’s mission.
- Anniversary and milestone recognition to show appreciation for their ongoing commitment.
- Inbound sustainer care services that manage and respond to inquiries and other maintenance requests.
